Confused about Graduation Mailings? Let us Help!
“You may have ordered graduation announcements through the school early in the school year- this is great! Many of our clients choose to include a Graduation Insert that we custom design that includes images from their senior session and often times which collage the student will be attending in the fall. Also popular is a Custom Designed Graduation Party Announcements and Matching Thank You Cards.” -Erin @ Images by Kay
Graduation Announcements 101: Help with Graduation Etiquette by Nichole Dunne
Graduation is on the horizon and now it’s time to figure out just the right etiquette from who to invite to the ceremony to how to handle the announcements.
Check out or tips below to figure out: Who should you invite to the graduation ceremony? When should you send graduation announcements? Who should you send your graduation announcements to? And how can you write a good thank-you note for a graduation gift?
There are certain specific etiquette rules that apply to this unique special occasion. These tips will help you create graduation announcements and invitations that reflect who you are while celebrating in style.
Graduation Announcements – What to Send
If you want people to attend the graduation ceremony, you need to send out graduation invitations.
Schools often limit the number of guests you can invite and will issue event tickets. It’s best to only invite family members and closest friends. Sit down with your graduate and plan the list together.
Send invitations 10 to 14 days before the event.
If guests must travel to attend, give them at least 6 weeks’ notice.
Most recipients will assume a gift is expected, so if you do not wish to receive one, add “No gifts, please” to the card.
Include clear directions and parking instructions to the venue.
They can be sent at any time, even up to two weeks after the ceremony.
Announcements do not mean that a gift is expected, but you may want to add “No gifts, please” to the card.
Party invitations should be sent 3 to 4 weeks in advance.
Include directions and/or a map.
Be sure to indicate the dress code.
Make graduation announcements personal
These days, you can go as formal or as informal as you like with graduation announcements and graduation party invitations. One way to make it truly unique is to create personalized photo announcements. Add your own special message, school and degree information, and a photo of yourself. Some online services save you time by printing and mailing the cards directly to the people on your list.
How to write a thank you note
When graduation is over, it’s important to thank those who attended the ceremony and those who sent gifts. Using personalized stationery or photo thank-you cards is another great way to express your gratitude in a unique way. Take photos at the party with each guest or with their gift – then create a special photo card for each person. With a site like Cardstore.com there’s no minimum order, so you can create a personalized thank you card for each recipient.
If you’re feeling really creative, include a photo business card with your picture and new contact information – it’s a memorable way to help people keep up with you as you start a new chapter in life. Courtesty Cardstore.com
1 Comment »
You may have ordered graduation announcements through the school early in the school year- this is great!
Many of our clients choose to include a Graduation Insert that we custom design that includes images from their senior session and often times which collage the student will be attending in the fall. Also popular is a Custom Designed Graduation Party Announcements and Matching Thank You Cards
Etiquette Information for Graduation Mailings – Part 1 From ©2014 Herff Jones
Announcements and Namecard Etiquette
Here are some things you need to know about sending out your graduation announcements that will help you save time and give you an A+ in graduation etiquette.
- Send your Announcements to family and friends early enough to arrive two weeks before your graduation date.
- Two envelopes come with each announcement. Address the larger, outer envelope with a blue or black pen. Write out the complete address, using as few abbreviations as possible. Place your personalized return address labels on the upper left-hand corner or the envelope flap. Using Herff Jones Return Address Labels makes it easy and convenient.
Mr.and Mrs. David W. Smith
4321 Main Street
Hometown, California 54321
- The smaller, inner envelope protects your announcement and is addressed only with the names of the recipients, as if you were speaking to them (for example, Grandma, Uncle Paul, Mr. and Mrs. Johnson). List children by name on this inner envelope only.
Example: Aunt Meghan and Uncle David or Justin and Judy
- Place the “Finishing Touch” Announcement Insert over the announcement text.
- If your announcement includes a namecard slot, place your personal Graduate Namecard there. If it doesn’t, place your namecard on top of the “Finishing Touch” Announcement Insert in the fold so that your name faces away from the announcement message.
- If you are including a Celebration Card or Open House Invitation, place it in the fold in the same manner, facing away from the announcement message.
- Place the announcement in the smaller envelope with the folded edge down and the front of the announcement facing the flap.
- Place the smaller envelope into the larger one with the unsealed flap facing the address side of the larger envelope.
- Seal the outer envelope securely, apply a Class Envelope Seal and send via first class mail.
Photodex is the maker of Proshow Gold- the amazing software we use to create slideshows you’ll love! “Fast, easy + customizable video slideshow tools. Share videos anywhere.”
Written by Amanda. Amanda works in Photodex’s marketing department and heads up the company’s pr and events efforts. She loves photography, living in Austin and making slideshows.
Baby Lila… Adorable in every way! Congrats to George & Shara and new big sister Ema-lee!
I have had the pleasure of watching Rachel grow up from across the street…….. She’s my neighbor- and now my daughters favorite babysitter – and now she’s a Senior in High School! So of course I just HAD to photograph her senior portraits! We invited her 4 BFF’s and had so much fun!
-Thanks Girls for making me feel 17 again. My face still hurts from laughing! -Erin
2 Comments »
“In the thousands of pictures I took of my daughter in the first year of her life I realized I was not in most of them… Hiding behind the camera, and putting off the dreaded family portrait is just not acceptable to me any longer and it should not be for you either. Moms unite and Stay in the Picture!”
By Erin McDonald
Here are my “6 Truths About Having Your Family Portrait Created by a Professional”
1. It’s going to cost you money. You trust professionals to cut your hair, operate on your gallbladder, and do your taxes – and it costs many times more to pay them to do it than it would cost to do it yourself (and I’m pretty sure you can’t operate on your own gallbladder no matter what!) You’re paying for the talent and skills that person has honed. It costs more. Most things that are worth having do.
2. Your Family Will Thank You. Ok, so it might be a while before the moody teenager grows to appreciate the legacy you are trying to create but someday someone will say it. As we progress in our lives, our photos and other memories of our past play a more significant role than we realized in our youth. It’s important that you help your children to understand this, and encourage them to “make those memories” or they will be lost forever. Fortunately for us, our parents made prints from our childhood. These prints last longer and are the easiest media to view. They are the best way to preserve our history and heritage.
3. You DO need to hire a professional. Sure, your neighbor has a great camera but she is no professional. Shooting professional photography is a skill, acquired through years of experience. Even though our camera’s average $4,000-$5,000 for just the body, and most of our lens are in the $2,000 category, taking professional portraits involves much more than a nice camera. In addition to learning how to use the camera itself, there is a mountain of other equipment involved, as well as numerous software programs used to edit and print photographs, run a website etc. And let’s not forget that you actually have to have people skills, be able to communicate, make people comfortable in front of the camera – and posing people to make them look their best in a photograph is a skill all by itself.
4. Your kids WILL behave! There is no need to tell the kids that Santa won’t come if they don’t behave RIGHT NOW, or bribe them with candy. Professional Photographers know that the best portraits are created when everyone is having fun. In our years of experience we have designed a whole bag of tricks we use to get children, dogs & even husbands to do just what we want them to do! Leave it to the pros!
5. It’s going to require some planning. You will have to plan what time of day is best for your family’s busy schedule and the desired lighting conditions- please take naptimes into special consideration! Planning the wardrobe will take a little bit more effort. Times they are a changing and with that we are seeing less “matchy- matchy” clothes and more of a color tonally cohesion. Think about where in your home the portraits will be displayed and let your photographer help you with clothing color ideas based on your needs.
6. You DON’T get all the images on a CD because you paid the session fee. Check with your photographer on this, everyone is different. Most professional studios do not include all you images on a CD with a session. AND WHY DO YOU NEED A CD ANYWAYS? A big issue facing our children’s future is the lack of the printed image as a family legacy and heirloom. Years from now, your grandchildren will be going through the history of their parent’s (your children’s) past. Will they find neat looking round silver disks containing all the image of their parent’s childhood, only to find they no longer have the technology to open and view them? Think about how hard it is even now to view or convert old movie film from your parent’s past. Or, will all the photos from your child’s past be lost on discarded or non-functioning cell phones and computer drives?
Don’t let a “photographer” convince you that you want a disc of your images from your family or child’s portrait session. Insist on high quality prints, from a reputable studio, with a guarantee! Otherwise, your family’s heritage may consist of some pretty silver disks hanging over your sofa.
5 Comments »
It’s no secret that I am pretty much obsessed with the chevron pattern these days! Similar to my sunflower phase in high school, followed my fleur-de-lis fixation in college, and then my polka dot mania…….Chevron is all I can see!
That is why I was so excited to get our new background in the mail from White House Custom Color! Their backdrops and floors are printed directly onto wrinkle-free 100% Polyester fabric- AND THEY ARE AWESOME!!!
Enjoy these images we created the day after the background arrived.
Chevron (insignia) From Wikipedia, the free encyclopedia
A chevron (also spelled cheveron, especially in older documents) is a V-shaped pattern. The word is usually used in reference to a kind of fret in architecture, or to a badge or insignia used in military or police uniforms to indicate rank or length of service, or in heraldry and the designs of flags (see flag terminology). The symbol is also used on highway signs to guide drivers around curves.
google81ac2506b99cb6df.html1 Comment »
Through the Lens. A look back at the last 20 years of The Waste Management Phoenix Open as seen by Photographer Kay EskridgeJanuary 23, 2014
It was so great to have Sean McLaughlin for CBS5News in the studio today. Sean will be putting together a segment on The Waste Management Phoenix Open and how it has changed as told through the lens of Kay’s camera. Kay has been the official photographer for The Thunderbirds and The Phoenix Open for 20 years and showed through her images how the tournament has evolved and grown.
Watch CBS5 News on Sunday Night after The Grammys at 10:30 to see Kay and Sean sit down and take a trip down memory lane.
Be More Profitable, Connected and Inspired
Join us at Imaging USA, the largest annual convention and expo organized by pro photographers, for pro photographers! Thousands attend from around the world for a level of learning and networking you just can’t find elsewhere.
- Learn to build a more profitable business while feeding your creativity.
- Grow your technical, artistic & business know-how.
- Delight in cutting-edge product & solution deals.
- Build a support network of people who love the industry as much as you do.